§ 2.04.020. Solicitation and award of purchases not subject to the informal bid procedures

The following procedures shall be followed in the solicitation and award of contracts for public projects, maintenance work, and the purchase of equipment, materials and supplies, that have a total value no greater than the amount set forth in subdivision (a) of Section 22032 of the Public Contract Code, as that section may be amended from time to time and are not therefore subject to the informal bidding procedures set for in section 2.04.010 of this chapter.

1. Where the work consists of a public project or maintenance work, the district may perform all of the work by force account, by negotiated contract, or by purchase order. No bids will be required.

2. Where the contract is for the purchase of materials, equipment or supplies, the district may purchase the same by negotiated contract or by purchase order.

3. If the work is to be done or equipment, materials or supplies are to be purchased by negotiated contract or by purchase order, a minimum of three (3) quotes of the cost of the work, equipment, materials or supplies will be obtained from contractors or suppliers. For all work, equipment, materials or supplies with an estimated value of more than two thousand dollars ($2,000), the quotes will be in writing.

4. The district shall, where possible, include in its solicitations suppliers and vendors located within the City of Vallejo.

5. If the work, equipment, materials or supplies are proprietary in nature, no quotes need to be obtained and a purchase price will be negotiated.

6. All purchases with a value greater than one hundred dollars ($100.00) must be approved by a department head. All purchases greater than five thousand dollars ($5,000.00) must be approved by the district manager. The board of trustees authorizes the district manager to execute all purchase orders or agreements for the construction of public projects, the performance of maintenance work, and the purchase of materials, equipment, supplies, or services with a value up to the amount specified in subdivision (a) of Section 22032 of the Public Contract Code, as that section may be amended from time to time.

7. In all solicitation for contract services or purchases under both section

2.04.010 and this section, the district will advise those solicited of the district's policy encouraging the participation of MBE/WBE businesses.

(Ord. 94-72 § B)

(Ord. No. 2010-72, § B, 2-23-2010)